For property, hospitality and construction teams
Raise a request, have it authorised by the people your own rules name, place the order, and record what arrived — with an audit trail that explains every decision afterwards.
Your team joins by invitation — nobody sets up an account they were not asked to.
PR-0042 · Reception refit
Harbour House
€12,500.00
Order PO-0107 sent to the supplier
Four steps that used to live in four places — a mail, a spreadsheet, a signed PDF and a delivery note — now follow one request from start to finish.
Describe what is needed, compare the options and state the budget it comes from.
The people your own policy names are asked, in order, and can answer from the mail.
The approved option becomes a numbered order, sent to the supplier to acknowledge.
Confirm what arrived on site, with a photo if you like, and the commitment follows.
Not a form with a signature box — a record of who decided what, against which budget, and why.
Levels, thresholds, who signs and in what order are configured per organisation and take effect without a release. A decision keeps the rules it was taken under, so changing a policy never rewrites what somebody has already approved.
Every state change is written with who did it, when, through which channel, and what changed — append-only, and readable long afterwards by somebody who was not there.
Each person chooses when they are reminded. A requester can push a decision that is waiting, and escalation makes sure nothing sits unanswered for ever.
Approvers see the budget position beside the request — what is committed, what is forecast and what is left — instead of finding out at month end.
An issued order never changes. A change is a numbered revision with its own acknowledgement, so the supplier and you are always reading the same thing.
Invite an external decision-maker to exactly one project. They answer what is asked of them and see nothing else of yours.
Database, documents, mail and processing stay on European infrastructure, and each organisation's data is isolated from every other's by the database itself rather than by a query somebody remembered to write.
Set up your organisation, write your approval rules and invite your team. Everyone else joins by the link they are sent.